Host Your Event at Hillsboro Elks Lodge #1862
From amazing birthday celebrations to celebrations of life to community fundraisers and corporate meetings, our versatile venue offers flexible spaces, convenient location, and a welcoming atmosphere to make your event exceptional.
Lodge bookings require a member to sponsor the event, and approval by the board of directors. Please fill out the event request form, and your request will be reviewed at the next BOD Meeting (first and third Tuesdays of each month). Once approved, your event will be added to the Lodge calendar and you will receive a confirmation email.
Available Spaces in the Lodge
BANQUET ROOM
The Banquet room is a versatile mid-sized space well-suited for private parties, business meetings, showers, and training sessions. This room provides flexibility in seating arrangements and a comfortable, welcoming setting. Can be combined with the ballroom for very large events.
Occupancy: 125 – Room Rate: $100/hour
BALLROOM
The Ballroom is our largest and most flexible space. A brand new dance floor highlights this amazing space, making it ideal for weddings, receptions, banquets, dances, and large community gatherings. The Ballroom offers an open layout that can be configured for seated dinners, theater-style presentations, or a spacious dance floor.
Occupancy: 150 – Room Rate: $100/hour
LODGE GROUNDS
Our outdoor Lodge Grounds provide open space for seasonal events, picnics, community gatherings, and casual celebrations. This area allows for creative event planning in a relaxed outdoor environment.
Rate: $100/hour and up
Frequently Asked Questions
Q. Do I really need a member to book an event?
A. Yes, events in our lodge require a member to sponsor and oversee the event.
Q. What are the costs to hold an event?
A. Room rates are $100/hour. A $50 cleaning fee will be applied (event hosts are still responsible for cleaning up decorations and any excess mess).
Each table will cost $4 per linen tablecloth. There are 3 sizes of tables. Small round seats 4–6; Medium round seats 6-8, Large round seats 8-10
Additional charges may apply.
Q. When should I book my event?
A. Board of Directors meetings are twice a month, so booking at least 2 weeks in advance is encouraged. BOD may not approve events scheduled more than 1 year out. If you have a specific date in mind, please request the event as early as possible.
Q. Can I do raffle tables, auctions or other fundraising activities leading up to the event?
A. Charities are welcome to fundraise with the event. There are some restrictions on the number of raffle basket tables and how long they can be out.
Q. Can non-members attend my event?
A. YES! Non-members are welcome to attend events. The host of the event will be responsible for the guests, and may want to assign someone to help monitor the door to let the guests in. It is recommended to book the Banquet room and the back bar to allow non-members to purchase drinks without a member chaperone.
Q. What is the back bar and how does it work?
A. The back bar is in the banquet room, and is available for an extra $40 per hour staffing fee. It is fully stocked with spirits, wine, mixers and canned/bottled beer. Members and non-members can pay at the window with cash or card.
The back bar is highly recommended for events with non-members, if the back bar is not rented non-members will need to be accompanied by an elk to the bar and the rest of the facility.
Q. Can I bring my own food or cater it with an outside service?
A. No, we have a full kitchen and our banquet menu will provide the options available. Your banquet manager will work with you to determine an amazing menu for your event. Exception: For birthdays or events the banquet manager and BOD may approve a special cake to be brought in.
Q. What amenities come with a room rental?
A. Wireless microphones, rolling smart tv with assorted plugins, American flag in stand, Podium, water station, easels. Other amenities may be available as needed, the banquet manager can answer those questions.
Q. What if I have a special request not mentioned here?
A. Put the details into the request, and once approved, you can work with the Club Manager on any special requests. If you are concerned, please speak with an Officer of the lodge for help.